How Pivot Smartflow Works

Pivot Onboard

Inventory On-boarding Service

To start with Pivot Smartflow, the first step is digitising existing inventory into the system. Using Pivot Onboard, you can standardise instrument nomenclature and correct any mismatches of instruments with checklists.

Pivot On-board service includes:

Inventory Verification: Here, we do a thorough audit of your inventory. This critical task highlights discrepancies and matches data with physical inventory of instruments.

Creation of photo libraries and instrument master lists: Pivot Smartflow creates extensive Master lists and Photo libraries that can then be accessed by staff to understand and develop an appreciation for the instruments, their maintenance and daily flow.

PIVOTMARK

Unique ID marking solutions

A cost-effective mix of RFID tagging, data- matrix, barcoding or human-readable codes is used to give each surgical instrument its own unique identity. By reading the code, users can not only identify an instrument but also view records that tell the story of its life-cycle, usage trends and quality.

This life-cycle record of your instruments helps staff identify and locate it when needed. Staff can better maintain the quality of instruments and administration can ensure accountability for their careful and systematic use.

Workflow Digitisation

Enterprise-wide footprint, end-to-end tracking.

The daily workload at a large multi-speciality facility or even a 100-bed hospital is an exhausting process for staff. Human fatigue and over-familiarity sometimes hinder crucial data collection and analysis that is necessary for good decision making.

Through our simple checklist-based UI, Pivot Smartflow helps build a disciplined workflow. Process documentation is created in the background and repetitive manual effort is avoided. Labels, packing lists, sterilisation batch reports etc. can all be generated digitally and then archived for further reference.

Pivot Smartflow takes care of not just instruments, but other sterile inventory including consumables, implants, linen etc.

Pivot Set-Store

Online Real Time access to surgical instrument inventory at a glance

The Set store is your virtual store room at a glance! It shows you the stock of usable sets, sets that need to be reprocessed, expired items , sets that have arrived from CSSD, etc. This enables you to easily schedule and plan surgeries.

Here our Instrument Marking via RFID / barcodes allows fast counts, automatic verification and efficient & error-free tracking.

Surgical Whiteboard

The ultimate patient-care tool

Surgical WhiteboardTM is your virtual white board that keeps intra-operative counts of instruments and consumables and helps you speedily reconcile all counts at the end of each procedure. Automated and validated pre and post-surgery instrument counts dramatically improve OR turnaround and minimise risk of Retained Surgical Items, thus protecting the patient and the hospital from adverse incidents.

What’s more, you create instant consumption record of sets, consumables used on each patient – not just for billing but also better traceability. Over time, data on consumption helps you with resource planning and accurate costing.

Sterilisation Management

The key to infection control

Sterilisation Data is the key to infection control and must be captured comprehensively. Pivot Smartflow allows CSSD to document sterilisation cycle data down to individual loads. By integrating the Pivot Smartflow Software with your steriliser, you can automate regulatory record keeping and data archival. This information not just makes you compliant but also enables fast action in the event of a recall.

Empower your CSSD manager with the ability to track utilisation of autoclaves, scrutinise batch-loads, manage batch rejections and much more, for safer and more streamlined daily processes.

Repairs Management

Optimise the repair and reuse-ability of your instruments

For your expensive and valuable instruments to have long and qualitative work life cycles, it is imperative that they are maintained meticulously, and any required repairs are quickly addressed.

With Pivot Smartflow, repair management becomes smooth and efficient. If an instrument gets “Damaged”, Pivot Smartflow triggers an incident workflow that will ensure that the instrument is removed from use forthwith. Staff can then create repair tickets, review frequency of break-downs and evaluate quality of repair jobs.

Incident Reporting

Transparent and fool-proof reporting of incidents

Human errors can sometimes lead to unwanted incidents. It is important to maintain a system of accountability that leads to swift correction when incidents occur.

Reporting of incidents becomes simplified and instant with Pivot Smartflow. A sense of discipline and transparency is marked in every occurrence of misplaced / damaged instruments or mismatched set packs. Users across departments can report on incidents and respond to incidents seamlessly and in a timely manner.